Accident Report Form

Different companies and organisations have different rules regarding the reporting of a workplace accident there are certain procedures that must be followed, especially in the case of serious accidents. The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 were set out by the Health and Safety Executive (HSE) to ensure that there were clear procedures to help protect both employers and employees. Part of this procedure includes the completion an accident report form; this should be completed and filed by the employer but employees may also want to ensure that it is done.

If you are an employee and you suffer any kind of accident then you should inform you employer. In most cases, the incident will need to be recorded in an accident report form or accident book. This is for the protection of both employee and employer so that if further investigation is required or further action taken, the information that is recorded is available for use and for reference.

Using a sample accident report form can help give your business uniformity and it can also make the process of submitting reports to the HSE quicker and simpler. With serious accident reports that are submitted to RIDDOR, it is the responsibility of the employer to complete and submit the accident report form. However, for more minor injuries and those that do not require submission to the HSE, it is the employee’s responsibility to complete the form.

An accident report form should be made available to all employees of a company. These blank forms should include information such as the date and time of an accident as well as basic details of how the accident occurred and the injury that was sustained. Each accident report form should then be kept according to Data Protection legislations and, should the need arise, the book should then be made available to those that require it and are permitted to see it.

An accident report book should be considered an essential part of your business and its health and safety efforts. It can be used to record and monitor injuries and illnesses suffered as a result of workplace accidents. As an employer, it is important that these details are kept to assist in insurance and in litigation cases. As an employee that has suffered an accident, details should be kept in case further action is taken. Using a standard accident report form offers uniformity and clarity to all concerned.

View our example accident reoprt download forms page